How fuel logistics systems streamline the challenge of compliance

13 November 2020
How
fuel logistics systems streamline the challenge of compliance
For fleet managers of
fuel logistics operations, compliance is always front of mind. There is a huge
amount of legislation regulating the logistics industry, designed to keep it as
safe, efficient and sustainable as possible.
Keeping track of this
ever-changing array of rules and regulations isn’t easy.
Ensuring a fuel
logistics operation is working within
the boundaries of compliance, and storing the data to prove it, can take up an
inordinate portion of a fleet manager’s time.
Relying on a logistics
optimisation solution to simplify things not only enables a streamlining of
these various forms of compliance, but provides robust digital back up of
compliance in action, readily exportable for auditing purposes.
Instant access to tachograph data
When the logistics
world was first introduced to now-invaluable tachograph technology, it was only
possible for fleet managers to download vehicle and driver data manually and at
certain intervals. If time-consuming tachograph smart card downloads are only
carried out weekly, for example, that’s seven days in which fleet managers may
be unaware of their drivers’ conduct on the roads. This is no small concern,
especially when research from RAC Insurance has shown that more than one in ten workers
wouldn’t tell their employees about receiving new penalty points.
Thankfully, today’s
digital logistics management systems and associated vehicle integrations enable
instant tachograph data transfer via the Cloud. Managers back at base receive
essential data on driving time, speed and distance live as it happens, while
their drivers are in the field. This not only helps fleet managers ensure their
drivers are operating within legal driving hours but, alongside telematics data, also provides an up-to-the-minute picture of
real time driving behaviour. Any poor driving habits can be highlighted and
addressed immediately, rather than days later when the problem could have
worsened.
Driver behaviour data and vehicle
checks in one place
One of the most
significant benefits of a digital logistics optimisation solution that
consolidates multiple streams of data is just that – everything is in one place
and easily comparable. When it comes to compliance, different types of data can
be combined to give managers a broader view of where obstacles may be likely to
occur.
For example, a single
solution can record driver behaviour through tachograph and telematics data,
and enable drivers to carry out and digitally record mandatory daily vehicle maintenance checks via an
app on connected mobile
devices.
With data on both operational activities in one system, fleet managers
can easily cross-reference and spot any correlating issues with particular
drivers who may be under-performing on both counts and causing potential
compliance issues.
Digital support for roadside vehicle
checks
By law, commercial
drivers may be asked to stop by the police or a Driver and Vehicle Standards
Agency (DVSA) officer at any time. Both may carry out on the spot vehicle
checks and have the power to dispense a prohibition if a problem is found, or
even a fixed penalty if a driver is found to have committed an offence.
As part of the
roadside inspection, an officer may check a vehicle’s roadworthiness and
mechanical functionality. With a logistics management system in place and an
associated vehicle inspection app on a driver’s mobile device, they can
instantly produce an on-screen vehicle inspection report, detailing the times,
dates and GPS locations of checks carried out, as well as any maintenance
issues flagged.
Load type and weight
is another area an officer may inspect. This is where another useful management
system integration is there to support a driver; with on-board sensors that monitor
load status, tank level and remaining stock. The driver can quickly and easily access the
live on-board stock level to share with the officer, and even relay details of
drops already made, for complete transparency and compliance.
Simplify compliance for your fuel
logistics operation
Compliance may never
be a simple task for a fuel logistics fleet manager, but it needn’t feel like a
never-ending struggle either. Get in touch with us today to find out more about the ways in which
Touchstar’s logistics digitisation and management solutions can benefit your
business.